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Cloud Connect November 2018

We've all seen it – the blue text that serves to highlight a Hyperlink in an email, a PowerPoint or an excel document. We can be frank; most people will disregard it. But if you’re creating a document that’s to be shown to other people, and there some ugly blue text marring your slide – is there a way to fix it? 

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Cloud Connect July 2018

It’s Friday, 4:59 PM. You mouse over to close your Microsoft Outlook for the weekend and head out of the door. One last email comes in. You know if you just type out a reply real quick, it will take just two minutes…so you start typing. Two paragraphs in, you feel your weekend slipping away – but you can’t step away now, you’ll have to wait until Monday to finish the draft!

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Cloud Connect June 2018

After a brief hiatus in late 2017, Microsoft FindTime has made its return to full-functionality, now as a part of your Desktop Outlook client!
Originally FindTime was created as an experiment by Microsoft for Outlook Web Access. After such a great response in the test, Microsoft has released a full-fledged add-on for Outlook on your Desktop!

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Cloud Connect May 2018

Dependent on your Organization’s update channel (how quickly the latest Office 365 updates are received) you may begin seeing a "dictation" button in the ribbon of some of your office applications. Your PC will need a microphone in order to use it effectively!

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Cloud Connect April 2018

Hello to our most Wonderful Clients! We find that there's a lot of interest – and a lot of misconceptions – about Microsoft Teams in our IOTAP family these days. Thus, we've decided to devote this month's Cloud Connect Newsletter to answering questions about Microsoft Teams and if anyone is on the fence, support@iotap.com I’m worried that setting up Teams will break something! It absolutely will not! Teams run independent of many other Office 365 services, so setup and implementation are non-disruptive to other services. But I already use Skype! That’s okay! You can continue to use Skype even after teams are implemented, although as Teams grows Microsoft does anticipate eventually replacing Skype with Teams. Wait, Skype is getting replaced? Yes, but there is no reason for panic. Microsoft understands that many of its users are heavily ingrained in Skype for Business and intends to make the transition as smooth ...

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Cloud Connect March 2018

Tips & Tricks: It's still common practice to send documents back and forth between colleagues in an organization. One party makes their changes, sends it back, the other party makes their changes, sends it back, the other party doesn't like the changes that were made and then everyone gets a big headache over a simple document. Wouldn't it be nice if there was a way that everyone could work on the same document at once? Maybe have a quick meeting on skype for BusinessorTeamsand get everyone's hands on it at the same time? With collaborative editing in Office 365, you can. When you and your colleagues want to collaborate on a document, use real-time co-authoring to see everyone's changes as they happen. Collaboration is a simple three-step process: You save the document toOneDriveorSharePoint Online, so others can work in it. You invite people to edit it with you. When they open and work on the do ...

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Cloud Connect February 2018

Tips & Tricks: It’s a common occurrence, emails being sent that shouldn't be sent. Maybe it was unfinished, in which case it's a bit embarrassing, but it can be laughed about later. But what if it was to the wrong person entirely? What if it contained sensitive corporate data? If the receiving party is using Outlook – there's a good chance that the message recall function in Outlook will solve the problem. To recall or replace a message, follow these steps: Locate the Sent Items folder. Open (not just preview!) the message that you want to recall or replace in a separate window. Click Actions on the ribbon or menu, and then click Recall This Message. Enable the Delete unread copies of this message option to recall the message. Or, enable the Delete unread copies and replace with a new message to replace the message with a new one. To receive a notification about the success of the r ...

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Cloud Connect January 2018

Tips & Tricks: Need to turn an email into a PDF in Windows 10 in Outlook 2016? Press Ctrl + P to open the Print dialog, then select Microsoft Print to PDFas your printer. Once you select Print, pick a folder, name your PDF and then select Save. For other versions of Windows & Outlook A question of the Month: My OneDrive is huge and it’s taking up a ton of space on my hard drive! Is there a way that I can avoid storing all the files in OneDrive locally, and purely have my files stored online? In the Windows 10 Fall Creators Update, Microsoft introduced OneDrive Files On-Demand. Normally, the way OneDrive works is that files stored in your OneDrive are still stored locally and then changes are synced to a copy stored in the cloud. Or, if the changes are made in the cloud, the changes are synced to the copy stored locally the next time that machine powers on. With Files On-Demand, instead of opening the local file saved to your computer, your OneD ...

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Cloud Connect December 2017

Tips & Tricks: Here at IOTAP we often hear a common question from our clients when we introduce them to OneDrive: “This means if my files are in OneDrive, I can access my files from anywhere? On any PC?” to which our answer is always a delighted “Yes!” The OneDrive app for mobile has been around for awhile now, but there are two key announcements that are great news for OneDrive users who have an iOS device: Recently, the functionality to use a OneDrive for Business Account was added to OneDrive for iOS.  In addition, You can drag files from other apps, such as iMessage, into your OneDrive, drag files out of your OneDrive to other apps, and drag files in between folders in OneDrive. As always, if you need help setting this up, please don’t hesitate to get in touch! A question of the Month: I have this wonderful new Sharepoint Intranet that IO ...

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Cloud Connect November 2017

Tips & Tricks: This month we’re looking at “Focused Inbox” – the brand-new entry to the list of Office 365 features that just keep coming! Focused Inbox separates your inbox into two tabs—Focused and Other. Your most important emails are on the Focused tab while the rest remain easily accessible—but out of the way—on the Other tab. If you’re not already seeing this, it will arrive in your tenant soon. Focused Inbox is the replacement for Clutter, that strange folder that made its appearance in your Inbox, not too long ago. It is powered by the same machine-learned algorithm that powered Clutter, however Focused Inbox presents a refined and improved view of those extra emails. To configure Focused Inbox. If this is not for you, If you need help, we’d be happy to assist you! Click here to get in touch! A question of the Month: Office 365 platfor ...

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