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Cloud Connect January 2018

Tips & Tricks: Need to turn an email into a PDF in Windows 10 in Outlook 2016? Press Ctrl + P to open the Print dialog, then select Microsoft Print to PDFas your printer. Once you select Print, pick a folder, name your PDF and then select Save. For other versions of Windows & Outlook A question of the Month: My OneDrive is huge and it’s taking up a ton of space on my hard drive! Is there a way that I can avoid storing all the files in OneDrive locally, and purely have my files stored online? In the Windows 10 Fall Creators Update, Microsoft introduced OneDrive Files On-Demand. Normally, the way OneDrive works is that files stored in your OneDrive are still stored locally and then changes are synced to a copy stored in the cloud. Or, if the changes are made in the cloud, the changes are synced to the copy stored locally the next time that machine powers on. With Files On-Demand, instead of opening the local file saved to your computer, your OneD ...

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Cloud Connect December 2017

Tips & Tricks: Here at IOTAP we often hear a common question from our clients when we introduce them to OneDrive: “This means if my files are in OneDrive, I can access my files from anywhere? On any PC?” to which our answer is always a delighted “Yes!” The OneDrive app for mobile has been around for awhile now, but there are two key announcements that are great news for OneDrive users who have an iOS device: Recently, the functionality to use a OneDrive for Business Account was added to OneDrive for iOS.  In addition, You can drag files from other apps, such as iMessage, into your OneDrive, drag files out of your OneDrive to other apps, and drag files in between folders in OneDrive. As always, if you need help setting this up, please don’t hesitate to get in touch! A question of the Month: I have this wonderful new Sharepoint Intranet that IO ...

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Cloud Connect November 2017

Tips & Tricks: This month we’re looking at “Focused Inbox” – the brand-new entry to the list of Office 365 features that just keep coming! Focused Inbox separates your inbox into two tabs—Focused and Other. Your most important emails are on the Focused tab while the rest remain easily accessible—but out of the way—on the Other tab. If you’re not already seeing this, it will arrive in your tenant soon. Focused Inbox is the replacement for Clutter, that strange folder that made its appearance in your Inbox, not too long ago. It is powered by the same machine-learned algorithm that powered Clutter, however Focused Inbox presents a refined and improved view of those extra emails. To configure Focused Inbox. If this is not for you, If you need help, we’d be happy to assist you! Click here to get in touch! A question of the Month: Office 365 platfor ...

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Cloud Connect October 2017

Tips & Tricks: We often find ourselves taking pictures of things that exist outside the digital realm. Whiteboards, sticky notes we don’t want to carry around – even pictures of pictures! We all know that sometimes this doesn’t work out, sometimes that picture of a whiteboard leaves you sending emails asking coworkers for notes. Introducing Office Lens. Office Lens is in camera built into OneNote for iPad or iPhone that lets you take pictures of whiteboards or printed documents, then enhances your photo by cropping, sharpening, and straightening it, so it looks almost like a scanned image. Your picture is added to your note so you can retrieve it later. It’s available for Android as well as a standalone app! A question of the Month: It’s 2017, why do I still have to email IOTAP and ask for more licenses. Isn’t there a way I can manage it myself? Now you can manage your subscriptions directly through our online store. Simply log in and adjust license counts and ...

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Cloud Connect September 2017

What is an Intranet and why would it be useful to my organization? An intranet is a private network, that allows access to company data to people within your organization. It can be used for document sharing, company updates, approval processes and a whole range of other services. It is a website for your company employees only. We like Intranets because it is an essential part of the Digital Transformation journey and allows users to have access to a modern workplace. Heres a few symptoms you should look out for: Document management is getting difficult and documents are getting lost. Not able to keep track of the different versions. Documents are getting deleted and you don’t know who deleted them. Paper is taking the valuable real estate in the office. You are concerned about security and who has access to the documents? Trying to figure out a backup for all the files? Your inboxes are full of emails because you are sharing files and documents? Eve ...

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Cloud Connect August 2017

This month’s newsletter contains some very special announcements. IOTAP Special announcement: Our online store is live! We have been working hard on a new platform to better serve our customers for the past few months.IOTAP Online is live now. IOTAP Online is our effort to provide you the one stop shop for your Digital Transformation needs. You will be automatically directed to your regional store. IOTAP online provides an automated self-service website for you to manage and run your all your productivity and technology needs. You’ll find the same great cloud services you know and use every day; Office 365, Barracuda, Microsoft Azure, as well as new bundled services for your convenience and peace of mind – all at a discounted rate. These services are designed to help you with the trends you are currently witnessing around a Modern workplace, Business Applications and Infrastructure in the cloud along with the Data and AI being at the center of the change. Vis ...

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Cloud Connect July 2017

IOTAP Special announcement: We have been working hard on a new platform to better serve our customers for the past few months; we’re getting close to revealing it to you and we’re so excited we simply had to put the word out. We are launching IOTAP Online in the coming weeks. IOTAP Online is our effort to provide you the one stop shop for your Digital Transformation needs. IOTAP online will provide an automated self-service website for you to manage all your productivity and technology needs. You’ll find the same great cloud services you know and use every day; Office 365, Barracuda, Microsoft Azure, as well as new bundled services for your convenience and peace of mind – all at a discounted rate. These services are designed to help you with the trends you are currently witnessing around a Modern workplace, Business Applications and Infrastructure in the cloud along with the Data and AI being at the center of the change. We’re going to be on-boarding select users in the coming ...

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Cloud Connect June 2017

CloudConnect is IOTAP’s new monthly publication for all things cloud. We will cover updates, tips & tricks and other relevant information for your cloud services. Be sure to write us at or follow us on twitter @iotap Tips and Tricks: Add and edit contacts right from Outlook on iOS (coming soon for Android.) To create a new contact in Outlook, simply go to the People tab and tap the + sign. You can also add a new contact directly from a message or event by tapping the name of a person and then tapping Add Contact. Lastly, you can also use the search bar in the People tab to find and add contacts from your company directory. Once you’ve added a contact, you can edit their information by opening the contact and tapping the Edit button. Any changes made in Outlook for iOS will be synced and available across all versions of Outlook.   A question of the Month: I have an important server or desktop that would totally derail my business if something happened to it. How can ...

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Cloud Connect May 2017

Tips and Tricks: This month we have another tip to help schedule meetings within your organization – no additional software required! In Outlook, it’s possible to have all your viewed calendars appear as one. This is called creating a Calendar Overlay, and it’s very simple! On the navigation bar in Outlook (bottom left side) click the Calendar icon. Click each calendar you want to view. Each calendar you check opens them in the default side-by-side view. After you’ve added a calendar to the side-by-side view, on the calendar’s tab, click Each Calendar will be laid on top of each one you select! This makes it easy to identify free times among different calendars within your organization. A question of the Month:  How do I recover mistakenly deleted emails? It is impossible to recover mistakenly permanently deleted emails without a backup service that provides a mode of recovery.IOTAP is proud to ...

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Cloud Connect April 2017

CloudConnect is IOTAP’s monthly publication for all things cloud. We will cover updates, tips & tricks and other relevant information for your cloud services. Be sure to write us at or follow us on twitter @iotap  Tips and Tricks: This month we have another tip to help schedule meetings within your organization – no additional software required! In Outlook, it’s possible to have all your viewed calendars appear as one. This is called creating a Calendar Overlay, and it’s very simple! On the navigation bar in Outlook (bottom left side) click the Calendar icon. Click each calendar you want to view. Each calendar you check opens them in the default side-by-side view. After you’ve added a calendar to the side-by-side view, on the calendar’s tab, Each Calendar will be laid on top of each one you select! This makes it easy to identify free times among different calendars within your organization. Question of the Month  Ho ...

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